Schedule Teams Meeting via Outlook

 

Microsoft Teams includes the Outlook add-in, which lets you create new Teams meetings directly from Outlook. It also lets people view, accept, or join meetings in either app.​

Note: Currently, you can schedule Teams meetings from Outlook, but not choose a channel to have them in.

Schedule a Meeting:

1. Open Outlook and switch to the calendar view. 
2. Click New Teams Meeting at the top of the view.​
3. Add your invitees to the To field—you can even invite entire contact groups (formerly known as distribution lists).
4. Add your meeting subject, location, start time, and end time.
5. Click Send.
6. You can also invite people from outside MNGHA from Outlook. Just be sure to add them as guests before the meeting starts or they will have to join anonymously.

    

Live Event Types

• T​eams

  • Plug in your laptop and​ go... 
  • Produce the liv​e event using Teams, a lightweight option to create the event and invite presenters and panelists to participate on their own devices.
• An external app or device

  • Professional camera and sound setup
  • Produce the live event using an external hardware or software encoder via Microsoft Stream. Use this option if you already have a production setup (for example, media mixers) that supports streaming to an RTMP service. This method is typically used in auditorium events, such as town halls, where a stream from a media mixer is broadcast to the audience.

Event Group Roles

Large live streaming events ​typically have several people working behind the scenes—the event group—to make them successful.Schedules a live event and ensures the event is set up with the right permissions for attendees and the event group, who will manage the event.

• Organizer

  1. Creates the live event.
  2. Sets attendee permissions.
  3. Selects production method.
  4. Configures event options (for example, the moderated Q&A)
  5. Invites attendees.
  6. Selects event group members.
  7. Manages reports generated after the event is over.
• Producer

  1. Starts and stops the live event.
  2. Shares own video.
  3. Share participant video.
  4. Shares active desktop or window.
  5. Selects layouts.
  6. As a host, makes sure attendees have a great viewing experience by controlling the live event stream.
• Presenter

  1. Presenters can only share audio, video, or a screen (desktop or window) in live events produced in Teams.
  2. Presents audio, video, or a screen to the live event, or moderates Q&A.
• Attendee

  1. A viewer. Watches the event live or on-demand, using DVR controls, either anonymously or authenticated. Can participate in Q&A.

Who Can Create Live Events

To be able to create a live event, a person needs to have the following things. Your IT admin can provide more information.

• Permission to create live events in Microsoft Teams admin center.
• Permission to create live events in Microsoft Stream (for events produced using an external broadcasting app or device).
• Full team membership in the org (can’t be a guest or from another org).
• Private meeting scheduling, screen sharing, and IP video sharing, turned on in Team meeting policy.

Who Can Attend Live Events

• Public events 

  If an event is public, anyone who has the link can attend without logging in.
• Private events 

  • If attendance is restricted to your org or to specific people and groups, attendees will need to log in to join.
  • If the event is pr​oduced in Teams, they'll need a license that includes Teams. If it's produced externally, they'll need one that includes Microsoft Stream. A​ttendees need to enable third-party cookies in their browsers to watch a live event.

System Requirements and Supported Platforms

• ​​Supported operating systems: Windows 7 and later (32-bit and 64-bit), macOS X 10.10 and later
• Supported mobile operating systems: Android 4.4 and later, iOS 10 and later
• Supported web browsers: Chrome (last 3 versions), Edge RS2 and later, Firefox (last 3 versions), Internet Explorer 11, Safari
• Linux isn't supported for live events.
  

Supported Platforms 

• Producer: Desktop
• Presenter: Desktop
• Attendee: Desktop, Web and Mobile 

Notes: 

• Teams and Skype Room Systems and Surface Hubs can only support live event presenters.
• Teams for Windows 10 S can't support presenters or producers.

Get Started

After your IT admin enables the Microsoft Teams live events feature for your organization, you can start using it.

Step 1. Schedule a live event

Step 2. Invite attendees

Step 3. Produce your live event

Step 3a. Present in your live event

Step 4. Manage the recording and reports​​​